Administrative Assistant                             Job ID: Admin-SKBM

San Francisco, CA

One of the most highly respected law firms in the nation is seeking an Administrative Assistant to assist with the daily operations of the accounting and finance department of their San Francisco, CA office.  We are seeking a candidate to perform a variety of general administrative duties to assist and support management and staff.  Processes a variety of paperwork and assist with administering department processing; monitors systems and procedures for accuracy and assists with department workflow.  Maintains department records and files.

Essential Job Functions

·  Provides administrative support to the Director of Financial Systems and Revenue Management, the San Francisco Accounting department managers/supervisors and some support to other managers within the Financial Systems or Revenue Management area as assigned.  Opens, sorts and distributes mail as requested.  Prepares a variety of confidential correspondence as requested.

·  Coordinates travel arrangements, completes travel request forms, arranges visiting offices (for bother travelers and guest) and any other travel needs.

·  Schedules meetings, trainings and office events.  Sends invitations and reminders and tracks responses.  Arranges conference rooms, call in numbers, catering and equipment as needed.  Assists in the preparation of any presentations or manuals for meetings/trainings.  Attends meetings as requested to scribe meeting minutes or documents significant events.

·  Provides first line response to secretaries, attorneys and other staff on department workflow, policies and procedures.

·  Maintains thorough knowledge of the departments policies and procedures.  Assists in updating and maintaining department policies, procedures and contacts on internal web-site.

·  Tracks and maintains department attendance records.

·  Coordinate monthly Revenue Management report information or as needed.

·  Provides assistance inother responsibilities including organization work, maintaining and ordering department keys, equipment and supplies.

·  Complies and processes departemtn vendor invoices and expense reimbursements.

Minimum Job Qualifications

·  Associate’s Degree

·  2-3 years of related administrative experience

·  Excellent communication and interpersonal skills in order to repond to requests and exhcnage information (vermbal and written) to and from all levels of Firm personnel and others.

·  Excellent knowledge of windows based software applications including Outlook, Word, Excel and PowerPoint (Access is a plus).

·  Ability to organize, prioritize and manage multiple tasks and projects simultaneously.

·  Strong attention to detail.

·  Must be proactive and use initiative.

For immediate consideration please submit your cover letter, resume and salary requirements to:

Spring Krogue, Legal Recruiter

spring@pacificcoastjobs.com

Ph: 415-546-2500 · Fx: 415-546-2510