We are one of the top firms in the San Francisco legal community and pride ourselves on only  hiring the best and brightest.  The search is on for a professional Human Resources Assistant for our

San Francisco office.

SUMMARY OF JOB DESCRIPTION

The Human Resources Assistant will provide administrative support for the Human Resources Department. The primary purpose is to assist in the day to day responsibilities of the department. The Human Resources Assistant will work both independently and within a team environment to resolve issues, complete projects, create and maintain critical records, and generally be responsive to the Department and the Firm with respect to Human Resources issues.

ESSENTIAL JOB FUNCTIONS

Essential job functions include those set forth below. Some of these functions will be handled directly and others may be delegated and supervised. Other related duties as assigned. Regular and predictable attendance is an essential function of the job.

·        Human Resources (“HR”)

o       Create new hire and termination packages.

o       Confirm the completeness of all new hire orientation schedule/paperwork and distribute accordingly.

o       Complete PAN’s/CAN’s

o       Update I-9 binders.

o       Provide support to all partners and employees regarding HR, benefit or Kronos-related questions.

o       Update and maintain Emergency Contact List.

o       Assist the HR Manager with deliverable follow-up and ensuring all deadlines are met

o       Assist HR Manager with communicating and enforcing Firm policies and procedures.

·        HRIS

o       Enter all new hire information into HRIS system and personnel file.

o       Process and maintain all employment changes in HRIS system and personnel file.

o       Data integrity - ensure date is complete and accurate.

o       Reporting.

·        Benefits

o       Process enrollments, changes and terminations in the medical, dental, life and disability plans.

o       Prepare COBRA communications.

o       Process disability and workers’ compensation claims.

o       Research and resolve benefit questions or issues.

o       Support annual open enrollments.

o       Update benefit packages.

·        Payroll

o       Prepare payroll order forms and send to home office

o       Review of payroll spreadsheets

o       Paycheck distribution

·        Commuter Checks

o       Update Cort and advise home office of transit/parking changes

o       Prepare order form and check request for commuter check

o       Commuter check distribution

·        Kronos

o       Assign bar codes to non-exempt personnel.

o       Monitor Kronos activity and enter missed swipe information and comments for employees.

o       Check absences; enter schedule changes per employee requests.

o       Confirm all timecards are balanced weekly.

o       Confirm all timecards are balanced at end of each pay period.

o       Execute supervisory approval of all timecards.

o       Prepare monthly reports and highlight pertinent information.

QUALIFICATIONS AND REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, skills, knowledge and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

·        Education:  Bachelor’s Degree is required.

·        Experience:  A minimum of three years of relevant work experience.

·        Knowledge, Skills and Abilities:

• Demonstrated knowledge of human resources principals and processes;
• Strong interpersonal skills;
• Verbal and written communication skills;
• Organization and time management skills;
• Ability to multi-task;
• Maintain confidentiality;
• Strong service orientation;
• Solid attention to detail; and
• Computer proficiency in using MS Word and Excel is a must; Lotus Notes is also preferred.

Please apply thourgh our preeferd staffing partner: 

Pacific Coast Staffing

Pete DeGracia

(415) 546-2500  x222

peted@pacificcoastjobs.com